Administrative Support

Manager Position / Job Description :	Manager Administrative Support
Name of Manager :	Mrs. S. Kotzé
Contact number :	023 615 8019
E-mail address :	This email address is being protected from spambots. You need JavaScript enabled to view it.
Duties & Responsibilities Functions and key areas Management of the Municipalities property portfolio Acquisition and alienation, leasing of Municipal Property Maintenance of Municipal Property General Property Administration To effectively administer Council and Committee Meetings / Resolutions Management of official records Management of telephone system    Note:  The property does not include low cost / RDP housing

Vision and Objectives of Department

• To ensure that Council`s property portfolio be managed and  administered in an effective and efficient manner
• To ensure that the lease registers are maintained
• To ensure that record is kept of all the erven that are alienated
• To ensure that all requests for the leasing and/or alienation of municipal property are being dealt with within reasonable timeframes and in accordance with policy and procedure
• To ensure that all municipal buildings are maintained within available budget
• To ensure that the municipal offices and two halls within municipal offices are properly maintained and leased out in terms of the policy applicable thereto
• To manage official records to comply with legislation
• To render effective administration support to Council committees

Projects - Current & Completed

• The Department manages approximately 59 lease agreements
• The Department disposes of property no longer required by the municipality, through competitive public tendering processes. 114 Reports were submitted to the Mayoral Committee and Council regarding the alienation and/or leasing of Municipal properties. 21 Contracts of sale were signed for the alienation of erven.
• The department was responsible for the building of new and fully functional municipal offices and a civic centre at McGregor. The project was completed during May 2010. The official grand opening was on 12 June 2010.